Training & Exercise


***FREE Exercise***
CMS Provider-Supplier Tabletop Exercise

• Friday, November 16, 2018 from 0930 – 1230
• Participant Limit: 100 people
• Location: Florida Gateway College
149 SE College Place
Wilson S. Rivers Media Center – Room 102
Lake City, FL 32025

The North Central Florida HealthCare Coalition is pleased to provide a Tabletop Exercise for member organizations. This Exercise is being conducted to assist member organizations in meeting new CMS rules regarding exercise participation.

This exercise will be a comprehensive discussion-based tabletop exercise with assembled CMS providers and suppliers through an open discussion led by the exercise facilitators. The scenario will be centered on an emergency event with cascading events impacting the whole community. The narrated discussion will present a series of vignettes with accompanying problem statements designed to challenge providers’ and suppliers’ Emergency Plans. Participants will be challenged to assess their plans, policies, and procedures related to the CMS Emergency Preparedness Rule requirements for Medicare and Medicaid participating providers and suppliers. Key personnel and community stakeholders will be discussing the protective actions based on the emergency scenarios.

Participating organizations will walk away having identified strengths and areas for improvement within their Emergency Plan. Exercise staff will provide participants with an After-Action Report (AAR) overview and document template that can be completed by individual facilities.

Questions, please contact: Leigh Wilsey, Senior Regional Planner
Email: Office: (904) 279-0880 ext. 105


CMS Webinars & Shared Materials

1 – Inpatient Occupancies – Hazard Vulnerability Assessments
RPA HVA Tool Guidance 2017. ver13.Final (PDF)
RPA HVA Tool 2017. ver13.Final (Excel file)
YouTube Video

2 – Inpatient Occupancies – Components of a Comprehensive EPP
Managing Resources (PDF)
YouTube Video

3 – Inpatient Occupancies – Full Building Evacuation and Surge Planning
Transportation for Evacuation Survey (PDF)
Influx _Surge Tool (Excel file)
Evac Trans Survey Aggregate Tool (Excel file)
YouTube Video

4 – Inpatient Occupancies – E-tags, Training and Testing
Sample Compliance Calendar (Word doc)
YouTube Video

A – Outpatient Occupancies – Hazard Vulnerability Assessments
RBC Tools 52018 (PDF)
​ YouTube Video

B – Outpatient Occupancies – Policies and Procedures
RBC Toools 52018 (PDF)
​ YouTube Video

C – Outpatient Occupancies – Communications
RBC Tools (PDF)
YouTube Video

D – Outpatient Occupancies – Training and Testing
Train and Test Tools (PDF)
YouTube Video


Real World Event After Action Template

This “Real-World” after-action report template is a modified Homeland Security Exercise and Evaluation Program AAR template. This template was developed by the Northeast Florida Healthcare Coalition for healthcare facilities (non-hospital) to use to evaluate the effectiveness of healthcare facility Plans that have been activated as a result of a real-world event (not an exercise). The template provides direction on what should be included within each section of the document.

The template has the following sections to address:
•Real World Event Overview
•Analysis of Plan Activation (includes a summary of Plan performance)
•Strengths and Areas for Improvement
•Improvement Plan Matrix (highlights issue areas and the corrective action to be taken)

Any questions regarding this AAR template can be directed to Leigh Wilsey, Sr. Planner at 904-279-0880 x105 or

Healthcare Facility (non hospital) – After Action Report Improvement Plan Template (MS Word Template)